Executive Assistant at Vodafone Midrand, Johannesburg

Executive Assistant – Vodafone

Location: Midrand, Johannesburg, South Africa
Requisition ID: 271431
Date Posted: 15 October 2025
Closing Date: 22 October 2025

About the Role

Vodacom, certified as the Number 1 Top Employer in South Africa (2025), is seeking an experienced Executive Assistant to manage business administration and project support functions for three Managing Executives. The role requires a highly organized, proactive professional who can serve as the primary point of contact for the office and ensure smooth operational efficiency.

Key Responsibilities

Administrative Support

• Manage real-time email prioritization, message handling, and call screening.
• Coordinate calendars, schedule meetings, and handle guest reception.
• Prepare, proofread, and edit documents for executive signatures.
• Ensure executives are fully prepared for meetings.
• Maintain office systems, data management, and filing structures.
• Record and distribute accurate meeting minutes.
• Compile and consolidate documentation for board and audit submissions.
• Draft and complete executive reports requiring cross-departmental input.
• Provide administrative support to the Managing Executives’ direct reports.

Budget and Expense Management

• Administer OPEX and CAPEX budgets for the Managing Executives’ cost centres.
• Verify and prepare expenditure documentation in line with company policies.
• Manage invoices, receipts, and reconciliation processes.
• Process expense reports and budget transfers promptly.

Travel Management

• Coordinate all local and international travel arrangements.
• Prepare detailed itineraries and oversee logistics including visas, flights, accommodation, transport, and Forex.

Event Management

• Plan and execute internal and external events, conferences, workshops, and seminars.
• Handle all event logistics for the Managing Executives’ office and cost centre.

Project Management

• Conduct research and support on-demand project coordination.
• Collaborate with project teams and monitor deliverables.

Staff Wellbeing & Safety

• Promote a supportive and healthy work environment within the Finance Department.

Qualifications & Experience

• Matric essential.
• Secretarial Certificate/Diploma required.
• Project Management qualification advantageous.
• 5–8 years secretarial experience, including:
  • Minimum 3 years as Executive PA supporting an Executive Director in a listed company.
  • Minimum 3 years experience in a business unit-related environment.
  • Proven project management experience.

Core Competencies, Knowledge & Skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Project).
• Knowledge of office management and administrative processes.
• Exposure to IT/Telecommunications environment (advantageous).
• Experience in financial administration and SAP EVO (preferred).
• Strong organizational, communication, and interpersonal skills.
• High attention to detail and discretion in handling confidential information.
• Ability to work under pressure, multitask, and meet tight deadlines.
• Proactive, self-motivated, and results-oriented.
• Excellent problem-solving and conflict resolution skills.
• Ability to work collaboratively with the Finance Director and Managing Director offices.

What Vodacom Offers

• Competitive incentive programs and benefit packages.
• Retirement funds, medical aid, and risk benefits.
• Cell phone, data, and fibre connection discounts.
• Exclusive staff discounts through partner collaborations.

Employment Equity & Inclusion

Vodafone is committed to building a diverse and inclusive workplace. The company’s Employment Equity Plan and Targets will guide the recruitment process. Applications from people with disabilities are encouraged.

Base Location: Vodafone Campus, Midrand