Details about a Diesel Fuel Tender at Asilia Lodges & Camps Ltd.
Request for tender
Asilia Lod tableges and Camps Limited
Tender No. ALC/FUU/001/2025/2026/T1
For Supply of diesel fuel
Invitation for tenders
Date: 28th April 2025
- This Invitation for Tenders follows the General Procurement Notice for this Project dated 28th April 2025.
- Asilia Lodges and Camps Ltd has set aside funds for its operations during the financial year 2025-2026. It is intended that part of the proceeds of the fund will be used to cover eligible payment under the contract for the supply of diesel fuel.
- Asilia Lodges and Camps Ltd now invites tenders from eligible Tanzanian Suppliers of diesel fuel.
- Tendering will be conducted through the National Competitive Tendering method.
- Tenderers are required to pay a tender participation fee amount of TZS 1,000,000 to be able to participate in this tendering process. Account name: Asilia Lodges and Camps Ltd, account number 9120000951909, STANBIC Bank.
- The tendering documents can be requested through the email address provided: victors@asiliaafrica.com and cosmas@asiliaafrica.com.
- T tables must be properly filled in and submitted through email (cosmas@asiliaafrica.com and victors@asiliaafrica.com) at or before 10:00 AM, 28th May 2025. Tenders will be fairly and transparently opened promptly thereafter at Asilia HQ.
- Tenders not received on time shall not be accepted for evaluation irrespective of the circumstances.
Director
Asilia Lodges and Camps Ltd
P.O. Box 1111, Arusha
Section II: Instruction to tenderers (ITT)
1. Name of Procuring Entity: Asilia Lodges and Camps Ltd
2. Subject of Procurement: Supply of diesel fuel to Asilia Lodges and Camps Ltd
3. Period for supply of goods: June 2025 to May 2026
4. Commencement date and Contract duration: 1 June 2025 to 31st May 2026, 1-year contract
5. Method of procurement: National Competitive Tendering
6. Financial Year: 2025/2026
7. Name of the Project: Supply of diesel fuel in bulk to Asilia head office and Asilia camps located in the National Parks, Serengeti, Tarangire, Ruaha, Nyerere, and Ngorongoro Conservation Area
8. Name and Identification number of tender: ALC/FUU/001/2025/2026/T1, Supply of diesel fuel
9. Eligible Tenderers: All Tanzanian suppliers NOT blacklisted by PPRA
10. Language of the Tender: The Language of all correspondences and documents related to the Tender is English
11. Additional Documents to be Submitted: The following documents must be included with the Tender: Copies of certificate of incorporation, Business license, TIN, VRN, Tax clearance, and EWURA certification
12. Fixation of Price: The prices shall be adjustable
13. Tender validity Period: The Tender shall remain valid for the period specified after the Tender submission deadline prescribed by the PE
14. Form of Tender Security: The Tender Security shall be in the form of Bank Guarantee
15. Tender authorization documents: Authorization document(s) shall be duly notarized Power of Attorney
16. Deadline for Tender submission:
a) Day: Wednesday
b) Date: 28th May 2025
c) Time: 10:00 AM
17. Clarification of Tenders: A prospective Tenderer requiring any clarification of the Tendering documents may notify the PE through emails cosmas@asiliaafrica.com and victors@asiliaafrica.com at least seven (7) days prior to the deadline. The PE will within one (1) to three (3) days after receiving the request for clarification respond to the respective Tenderer. Should the PE deem it necessary to amend the Tendering documents as a result of a clarification, it shall do so.
18. Factors for Evaluation:
a) Supplier experience and reputation: 5 years of experience in supply of fuel
b) Quality of goods: Provide the monthly certificate or report from EWURA
c) The legal compliance: [insert Yes or No]
d) Sustainability initiatives: [insert Yes or No]
e) Ethical and code of conduct: [Insert Yes or No]
f) The lowest tender submitted
19. Performance Securing Declaration: Performance Securing Declaration shall be applicable in terms of Bank guarantee
20. Fraudulent, Corrupt, Coercive or Obstructive Practices: The PEs and Tenderers are required to observe the highest standard of ethics during the procurement and execution of such contracts. For this provision, the following defined terms shall apply:
a) Corrupt practice means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public officer in the procurement process or contract execution
b) Coercive practice means impairing or harming, indirectly, any party or the property of the party for the purpose of influencing improperly the action or that party in connection with public procurement or in furtherance of corrupt practice or fraudulent practice
c) Fraudulent practice means a misrepresentation of facts to influence a procurement process or the execution of a contract and includes collusive practices among tenderers, prior to or after submission designed to establish tender prices at artificial non-competitive levels
d) Obstructive practice means acts intended to materially impede access to required information in exercising a duty under the Act
Price schedule
Route Destination: Arusha to Sayari Camp (Serengeti)
Distance (One Way): 460 Kms
Capacity per Month: 10,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Olivers Camp (Tarangire)
Distance (One Way): 186 Kms
Capacity per Month: 10,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Highlands Camp (Ngorongoro)
Distance (One Way): 210 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Namiri Camp (Serengeti)
Distance (One Way): 345 Kms
Capacity per Month: 10,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Dunia Camp (Serengeti)
Distance (One Way): 365 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Olakira Camp (Kogatende)
Distance (One Way): 506 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Olakira Camp (Ndutu)
Distance (One Way): 270 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Ubuntu Camp (Lamai)
Distance (One Way): 486 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha to Ubuntu Camp (Kusini)
Distance (One Way): 310 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
Route Destination: Arusha HQ
Distance (One Way): 7 Kms
Capacity per Month: 12,000 Litres
Price (VAT Exclusive): –
Route Destination: Dar es Salaam to Roho (Nyerere)
Distance (One Way): 220 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
Route Destination: Iringa to Jabali (Ruaha)
Distance (One Way): 130 Kms
Capacity per Month: 10,000 Litres
Price (VAT Exclusive): –
Route Destination: Iringa to Usangu (Ruaha)
Distance (One Way): 260 Kms
Capacity per Month: 5,000 Litres
Price (VAT Exclusive): –
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