Finance and Administration Manager Vacancy at Abt Global

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Core Responsibilities 

Accounting and treasury management 

• Maintain project bank accounts to include requesting to open new accounts, modify signatories, or close accounts as needed.
• Ensure controlled cash management of bank and mobile accounts as well as petty cash.
• Ensure timely completion of weekend, month-end, and year-end accounting closes, with appropriate supporting documentation for all accounting transactions uploaded to Abt’s accounting system.
• Ensure all expenses and supporting documents are compliant with Abt and United States Government (USG) policies and procedures.
• Prepare site funding request.
• Review and approve travel expense reports and ensure all advances are cleared within 30 days of travel per Abt policies.
• Ensure all government taxes are paid and filed timely in accordance with local law.
• Prepare and initiate site payroll by applying the appropriate deductions.

Project financial cycle management, budget control, and commitment of expenditures

• Develop, manage, and monitor project budgets and annual workplans in collaboration with the global support team to provide data measurements on financial performance and recommend cost cutting and compliant strategies to implement the project with less resources.
• Prepare projections and update budget tracker forecast monthly.
• Collaborate with the procurement team to ensure international and local purchases are within the approved budget.
• Develop and implement systems to streamline financial practices and procedures.
• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.

Team leadership and other tasks

• Support the startup, general operations, and closedown of the PMI Evolve project
• Provide costing as needed for new business department.
• Lead recruitment, orientation, and training of new administrative or accounting staff.
• Lead and continuously develop and strengthen the field office finance, accounting, and operations team. Organize the orientation and provision of continuous training / skills building for all relevant field staff on financial and operations policies and procedures, and finance, accounting, & project management and operations
• Prepare budgets and administrative and logistical arrangements to support project activities, including travel arrangements and visa requirements
• Oversee financial audits.
• Inform and ensure global support team is updated on all contractual, financial and legal issues affecting the project.
• Ensure all government property purchased is accurately recorded on the government master property register and that all property is audited twice a year to ensure accurate records. This includes documenting reports of stolen or lost equipment and tracking movement of assigned property, and distribution of consumable items.
• Assist with the clearance of international procurements including working with clearing agent as needed.
• Support global support team preparing corporate and client financial deliverables such as the cost study, VAT, NXP, and accrual reports.
• Ensure that contractual and internal approval requirements (e.g., waivers, approval memos) are met, and prepare justifications supporting these actions in coordination with project leadership and business support groups.
• Perform any other related activities assigned by the Chief of Party.

What we Value 

Minimum Qualifications 

• Bachelor’s Degree + Twelve years of relevant experience, or Master’s Degree + Ten years of relevant experience, or PhD+ Eight years of relevant experience

Preferred Qualifications 

• Master’s degree in Finance, Accounting, Business Administration, or other relevant field.
• At least 10 years of professional experience managing financial and contractual aspects of international development projects, preferably USG-funded projects.
• Excellent analytical and computer skills, with strong experience in Excel and QuickBooks.
• Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment.
• Significant experience managing and supervising financial and procurement management personnel.
• Familiarity with US Government Cost Accounting Standards.
• Experience in logistics, procurement, and supply chain management highly desirable.
• Fluency in English

What We Offer 

How to Apply:

 Please follow the link provided below.

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