GA Administrative Assistant (Tanzania) Job Opportunity at Smollan

Key Responsibilities and Deliverables:

A. Co-ordination of Trade Visits

• Schedule call cycles and trade visits and ensure there are no conflicting appointments (as
  required in role)
• Organise travel arrangements and accommodation for out-of-town travel

B. Budget / Expenditure Management

• Collate expense claims and personal business slips for everyone with a company credit card and
  submit to Finance for payment
• Use discretion in finding ways to save costs (e.g., in booking accommodation or venues)

  C. Office Administration

• Book boardrooms as required and ensure required tools are available Via correct reporting lines, ensure stationery and other housekeeping issues are efficiently resolved
• Update and Maintain asset register (e.g., company cars, cell phones, laptops etc.)
• Update client database, call cycles and internal staff information using relevant systems where
  appropriate
• Draw / collate reports as required
• Ensure files and all information are up-dated and easily accessible
• Ensure strict confidentiality of relevant information
• Keep track of birthdays, occasions and events and respond appropriately (e.g., sending out an email when someone is in hospital / sending flowers and cards)
• Perform general office administration as required in role (e.g., updating photos on share drive, uploading ID cards, performing ECR reference checks, etc.) Assist with HR-related tasks as requested by line manager

• Communication skills (verbal & written)
• Sales objective achievement skills
• Financial Management Skills
• Planning and organising skills
• Time Management skills
• Computer skills eg. Excel, PPT